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Call to Order
Present: Aneesh, Taylor, Monique, Apoorva, Freya, Manasa, Morgan, Lawrence
Absent: Hanna (excused),
Secretary:
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Open Hearing
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Approval of the Minutes
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Approval of the Agenda
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New Business
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Fifth Funding Cycle First Hearings
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7:15 - Muslim Student Association - April 20 - 11:00 AM-9:00 PM - Rec Center - MSA Showdown
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Liaisons
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Apoorva
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Notes
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Location: Rec Center, specifically ice rink overlook and lower courts
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Setup
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11am to 3pm
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Beginning: 1pm to 4pm
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Calligraphy
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Stations
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Arabic/Islamic Words
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Will be judged by MSA exec board
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Henna
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Islamic slam poetry
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Middle: 3pm
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Starting at 3pm with prayer
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Make Dua as Muslims
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Typical to pray five times a day
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Tournament: 3pm-7pm
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Men’s basketball
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Men’s Soccer
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Women’s Basketball
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Ending: 9pm to 11pm
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Food
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Call to prayer
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Questions
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What is your alignment with our mission statement?
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Have a space on campus for those who are involved in the community
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Recognize out differences and similarities with non-Muslim students
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Educate others about Islam
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How are the events going to be run? Are they overlapping?
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Some will be but there is little overlap
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Where is our event going to be?
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SM Boulder Rec Center
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Discussion
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Event is well aligned with mission statement
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Good mix of different types of activity
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But needs more clear description
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Mission Statement Alignment
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Motion to approve mission statement alignment for MSA’s event “MSA Showdown”
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6 - 0 - 0
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Post-presentation notes
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Maybe invest in an Imam for prayer if possible
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Interviews
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7:30 -
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8:00 -
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Fifth Funding Cycle Second Readings
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Society of Asian Scientists and Engineers - April 5 - 6:00PM-10:00PM - Byron White Club - AAPI All New Years
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Liaisons
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Freya
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Taylor
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Notes
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Space Rental - $15,486.00 -
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Costumes - $1,102.81 -
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Parts/Materials/Supplies - $16,731.81
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Food - $2,408.00 -
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Gifts/Awards/Prizes - $805.99 -
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Total - $36,534.61-
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Discussion
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Motion to approve
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Motion to approve $ for SASE’s event “AAPI All New Years”
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In favor - Abstain - Negations -
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Budgetary Questions/Comments
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Have them visit CSI anytime tuesday and thursday from 1:30pm-5pm
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Verve Collisionz - 7:00 PM-10:00 PM - Macky Auditorium - 15th Annual Competition
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Liaisons
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Morgan
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Taylor
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Notes
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Space Rental - $11,299.01
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Performer Fee - $2,750.00
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Total - $14,049.01 - $14,049.01
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Discussion
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Motion to approve $14,049
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Motion to approve
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Motion to approve $14,049.01 for Verve Collisionz’ event “15th Annual Competition”
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5 - 1 - 0
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Budgetary Questions/Comments
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Muslim Student Association - April 20 - 11:00 AM-9:00 PM - Rec Center - MSA Showdown
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Liaisons
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Apoorva
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Notes
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Food - $2,454.78
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Space Rental - $424.93
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Parts/Materials/Supplies - $116.72
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Gifts/Awards/Prizes - $466.40 - $0.00
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Total $3,462.83 - $2,996.43
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Discussion
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Motion to approve
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Motion to approve $2,996.43 for MSA’s event “MSA Showdown”
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6 - 0 - 0
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Budgetary Questions/Comments
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Where is the funding for Henna coming from?
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Liaisons will advise them to get more money for supplies
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Marginalized Genders in Gaming - April 16 - 6:00 PM-8:00 PM - Virtual (zoom or discord) - April Speaker Spotlight
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Liaisons
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Apoorva
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Marya
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Notes
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Speaker Fee - $1,850.00
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Total - $1,850.00 -
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Discussion
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Motion to approve
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Motion to approve $1,850.00 for Marginalized Genders in Gaming’s event “April Speaker Spotlight”
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6 -0- 0
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Budgetary Questions/Comments
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Liaisons will notify about advertising
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Health Equity and Applied Learning (HEAL) - April 10 - 6:00PM-7:00 PM - ECON 117 - Intersection of Global Cultural Awareness and Public Health
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Liaisons
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Hanna
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Monique
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Notes
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Speaker- $15,000
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Catherine Wanjohi
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Speaker- $15,000
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Amanda Cunningham
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Total - $30,000
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Discussion
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Motion to approve
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Motion to approve $30,000 for HEAL’s event “Intersection of Global Cultural Awareness and Public Health”
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6-0 -0
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Budgetary Questions/Comments
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Monique will advise for juice
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Asian Unity - April 12th - 7:00PM-10:00PM - Byron R. White Club - “Spring Formal and Banquet”
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Liaisons
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Aneesh
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Monique
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Notes
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Space Rental- $12,133.07
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Performer- $7,000
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Tiffany Day
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Contracted Services- $500.00
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DJ Service: Kevin Truong
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Materials- $338.35 - $0.00
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Catering Supplies for caterers who confirmed they would not bring their napkins/cutlery, etc.
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Food - $7,260.00 - $6,190.75
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Manilla Bay (waiting on quote)
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Aloy Thai (waiting on quote)
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Rising Tiger ($2,215)
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Dim Sum ($500.75) - $1,500.75
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Lucky Canes ($2,475)
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Equipment Rental- $2,307.00
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Providing services that Levy/Venue is not able to provide
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Advertising - $300.00
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Planning on creating all advertisements from the CSI Resource Center
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Costumes/Decorations- $587.05 - $553.07
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Did not fund balloons and balloon pump
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Total - $30,425.47 - $28,983.89
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Discussion
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Motion to approve
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Motion to approve $28,983.89 for AU’s event “Spring Formal and Banquet”
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6 - 0 -0
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Budgetary Questions/Comments
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Liasions inform board that their caterers should provide plates and whatnot
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South Asian Student Association - April 27th - 6:00PM-9:00PM - Rec Center - SASA Show 2024
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Liaisons
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Aneesh
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Manasa
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Notes
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Space Rental - $977.75
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AV - $9,158
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Food - $2,507.00
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Decorations - $350.00
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Parking - $150
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Advertising - $300
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Total - $13,442.75 - $13,442.75
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Discussion
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Motion to approve
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Motion to approve $13,442.75 for SASA’s event “SASA Show 2024”
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5 -0 -0
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Budgetary Questions/Comments
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Psychedelics Club - April 17 - 11:00 AM - 6:00 PM - Wolf Law Building - Cannabis and Psychedelics Symposium 2024
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Liaisons
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Notes
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Speaker Fees - $1,325
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Stephanie Shephard
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Ramzy Abueita
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Brigitte Mars
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Space Rental (Wolf Law) - $425
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Airfare - $400
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Lodging - $500
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Ground Transportation - $300
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AV - $990
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Parking - $140
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14 - 1 day parking passes
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2 speakers, 10 panelists, 2 workshop facilitators
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Advertising - $500
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Posters and social media advertisements
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Costumes/Decorations - $200 - $260
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2x banner of Psychedelics club logo
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Photographer (not confirmed) - $1,200
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Total - $7,980.00 - $4,780
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Discussion
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Motion to approve
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Motion to approve $$4,780 for Psychedelics Club’s event “Cannabis and Psychedelics Symposium 2024”
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6-0 -0
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Budgetary Questions/Comments
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Asked for all inclusive expenses for speakers
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Old Business
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Third Funding Cycle
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SM Ceramics - “SM Ceramics Club: Visiting Artist Series Spring 2024” - Visual Arts Complex 1B20 (Auditorium) & 175 (Ceramics Common Studio) - February 1st and 2nd - 5:30-6:30 PM
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Liaisons: Apoorva and Hanna
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Updates:
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General hearing will occur in the next two weeks
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SMBASGA - “SMBASGA Conference” at UMC - Aspen Rooms, UMC-247 - February 24th and 25th - 9 AM - 6 PM
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Liaisons: Monique and Marya
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Updates:
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None
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Saudi Student Association - “Saudi Foundation Day 2024” - Will Vill - February 24 - 4-10 PM
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Liaisons: Taylor and Freya
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Updates:
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Catering
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EPNC Menu
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Lamb Kabsa: Priced at $14 per serving
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Matazeez: Priced at $16.50 per serving
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Gareesh: Priced at $15 per serving
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(Vegetarian) Aseedah: We are currently finalizing the details and pricing with EPNC.
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Communication issues regarding food
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Have not been responsive
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Several menu items were changed very close to the date
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Can move their event to the next day and be granted an exemption (not ideal from CEB’s perspective)
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Deadline to figure this out was 5pm 02/12/24
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Vietnamese Student Association - “VSA Culture Show” - GMB - February 24 - 5-10 PM
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Liaisons: Aneesh and Taylor
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Updates:
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Date change to 3/17
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Headliner Change (maybe)
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Fourth Funding Cycle
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TEDxSM - “TEDxSM” - March 2nd, 2-7 PM, Macky Auditorium
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Liaisons: Apoorva and Manasa
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Updates:
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IFC on the Hill sponsorship
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Meeting tomorrow at 11am with Alexis
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Sigma Psi Zeta - “Culture Shock” - March 9th, 6:30 PM-10:30 PM, Glenn Miller Ballroom
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Liaisons: Aneesh and Lawrence
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Updates:
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All is well
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Fifth Funding Cycle
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Black Student Alliance - April 6th- 5:00PM-10:00 PM - Folsom Field - “Unapologetically Black Formal”
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Liaisons
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Apoorva
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Updates
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Second hearing next meeting
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Spanish and Portuguese Graduate Association - April 5th (12:00-5:00PM) & April 6th (9:00AM-5:00PM) - Will Vill MPR - “Spring Conference”
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Liaisons
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Manasa
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Freya
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Updates
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Sent email regarding the budget approval
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Coordinating a pre-spending meeting
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Aneesh - email them an example of an all-inclusive quote
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African Student Association - April 13th - 6:00PM-10:00PM - Rec Center’s Lower Basketball Courts - “A Tour of Africa”
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Liaisons
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Marya
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Updates
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Working on scheduling a pre-spending meeting
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Nepalese Student Association - April 20th - 4:00PM-10:30PM - Glenn Miller - “Nepal Night 2024”
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Liaisons
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Lawrence
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Aneesh
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Updates
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Trying to find a time slot that works with Becky (CSI)
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Performer (Nima Rumba) confirmed for an all inclusive quote of $13k
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Will have 2 more additional band members
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International Festival Committee - April 21st - 3:00PM-7:00PM - Glenn Miller Ballroom - International Festival 2024
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Liaisons
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Taylor
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Aneesh
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Updates
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Working on prespending meeting
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Officer Reports
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Advisor
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Meeting with EPNC for process on outside food at 9:30am to 10:30am
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22 tickets sold so far! Let’s try and market more ASAP!
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Leg Council Liaison
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No new updates
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GPSG Liaison
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No new updates.
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Finance Board Liaison
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1st Hearings Tomorrow.
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Student Outreach Coordinator
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Recruitment Updates
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Marketing Coordinator
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Printing out posters soon for be sure to grab them in the office after they are printed
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Speakers Coordinator
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Tell your friends/family about our event whoo! There seems to be a lot of community interest.
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Moderators – not there to see if anyone is interested but if not, no worries, we were thinking of possibly bringing in a faculty member.
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Will take place next week! Come with a 30 second blurb about why this is something you want to do
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Secretary/Historian
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N/A
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Social Media Coordinator
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Post is doing well!
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Assistant Speakers Coordinator
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CCP Committee
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Between these times is there one that works better?
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Tuesdays 9:30am-10:30am, Mondays 6-7pm, or Thursdays 9:30am-10:30am
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Marya: monday time works for me
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Monday times work for Aneesh. T/Th works until 10:05
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Q & A Committee
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Between these times is there one that works better?
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Tuesdays 9:30am-10:30am, Mondays 6-7pm, or Thursdays 10am-11am
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Marya: Monday & Thursday time work for me
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Monday times work for Aneesh. T/Th works until 10:05
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Webmaster
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N/A
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Chair
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Two interviews have been moved to next week
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Training this Saturday
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Adjourn
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9:25
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