SM调教所

1. Call to Order听听听

听

2. Roll Call

   1. Present: Anuja, Teagan, Bailey, Maya, Inji, Suvu, Tania, Jemil

   2. Excused:听

   3. Absent: Ornella

听

3. Open Hearing

听

4. Approval of the Minutes

听

5. Approval of the Agenda

听

6. New Business

   1. Acting Secretary: Jemil

      3. Secretaries, please remember to send out the meeting minutes 24 hours after every meeting with a quick summary of what we discussed included in the email.

7. Old Business

   2. Liaison Assignments

      1. South Asian Student Association

         1. Anuja and Ornella

      2. Nepalese Student Association

         1. Maya and Teagan听

      3. SM调教所 Catalan Club

         1. Jemil and Bailey听

   3. Second Funding Cycle

      1. 7:15 PM - South Asian Student Association 鈥淪tep Up SM调教所鈥�, Rec Center Room of Requirement, December 4th, 2021

         1. 1. 听

         2. Notes

8. Advertising - $500.00 - $500.00听

9. Equipment Rental - $726.99 - $726.99

   1. RC Events

   2. Possibly thinking about adding (electronic) speakers听

10. Food - $2,450.00 - $1,715.00

    1. Bawarchi Superior

11. Space Rental - $319.09 - $319.09

    1. The Rec - Room of Requirement

2. Total - $3,496.00 - $3,261.08听

3. Budgetary Questions

   1. Would the food be packaged into individual meals? (COVID safety)

   2. Approximately how many dancers do you intend on having? (COVID safety)

4. Discussion

   1. Pass on to Program Council that some orgs experience with program council hasn鈥檛 been good听

   2. Jemil: Maybe try and inquire with the program council? (Ask SASA to ask program council)听

   3. Off campus restaurants have to be vetted by campus听

   4. Jemil: Scale out the food budget request听

5. Motion to approve South Asian Student Association鈥檚 event 鈥淪tep Up SM调教所鈥� 听for $3,261.08 .

   1. 5 - 0 - 0

6. Post-discussion notes

   1. Make sure they know their food needs to be packaged听

   2. How many dancers

2. 7:30 PM - Nepalese Student Association 鈥淐ultural Talent Show 鈥�, Glenn Miller Ballroom, November 13th, 2021 5:30 - 9:00 PM

   2. Notes

      1. Advertising - $360.69 - $140.00

         1. Original amount is $140.00

      2. Program Council - $1,145.00 - $1,145.00

      3. UMC AV equipment - $139.10 - $139.10

      4. Glen Miller rental- $291.05 - $291.05

      5. Decoration - $329.00 - $0.00

      6. Food (UMC) - $737.27 - $0.00听

   3. Total: $2396.13 - $1,715.15

   4. Discussion

      1. Carrom Board cost expensive also impractical and don鈥檛 really see the significance of it

      2. Food is not culturally relevant (cookies)

      3. UMC is not able to accommodate outside dining without a waiver听

      4. In the future, to all orgs, book outside the UMC if you want to bring in culturally-relevant food

   5. Budgetary Questions

      1. Are you using extra equipment from PC for Glenn Miller in addition to equipment from EP&C?

   6. Motion to approve Nepalese Student Association鈥檚 event 鈥淐ultural Talent Show鈥� 听for $1,715.15., $1576.05

      1. 4 - 1 - 0

1. Post-discussion notes

   1. Include the budgetary question

2. 7:45 PM - SM调教所 Catalan Club 鈥淢aking Traditional Catalan Panellets鈥�, Rec Center Outdoor Program Classroom, November 5th, 2021

   2. Notes

      1. Advertising - $50.00 - $50.00

      2. Event Rental - $25.31 - $25.31

      3. Food Supplies - $113.67 - $113.67听听

      4. Event Supplies/Decorations - $100.21 - $100.21

   3. Total - $259.19 - $289.19

   4. Budgetary Questions

      1. N/A

   5. Discussion

      1. Supplies are necessary for success of event

   6. Motion to approve SM调教所 Catalan Club鈥檚 event 鈥淢aking Traditional Catalan Panellets鈥� 听for $289.19.

      1. 5 - 0 - 0

   7. Post-discussion notes

      1. Please make sure to buy supplies that are reusable/compostable/recyclable (e.g. cloth tablecloths over disposable ones).听

听

8. Officer Reports

   1. Advisor(s)

      2. Looking for something to do? Check out the Student Affairs events page.听

      3. CSI is hiring for the following positions:听

         1. Event Planners听

         2. Social Media听

         3. Student Organization Assistant听

      4. CSI Advisory Board

   2. Leg Council

      1. No updates

      2. Leg is operating as SOAC temporarily

   3. SM调教所SG Liaison听

      1. D+I initiatives

      2. SOAC Chair听

      3. Multicultural Advisory Commission Chair needed

   4. GPSG Liaison

      1. TBD

   5. Marketing Coordinator

      1. TBD

   6. Speakers Coordinator

      1. Sending a list of new potential speakers to Erin

      2. Will send out a form next meeting

      3. Saving up for potential big speaker in the future- OW? MO?

   7. Student Outreach Coordinator

      1. Please stay healthy everyone, there鈥檚 a lot going around :)

      2. To do

         1. Send out interview survey ASAP

         2. Set up meeting with Jamey听

   8. Assistant Speakers Coordinator

      1. TBD

   9. Webmaster

      1. Group photos! 听

   10. Social Media Coordinator听

       1. No updates

   11. Secretary/Historian

       1. TBD

   12. Chair

       1. 1-on-1s听

          1. Teagan:听

             1. Tuesday 11:00am-5:00pm

             2. Wednesday: After 1:30 p.m.

             3. Thursday: 4:00-5:00 p.m.听

             4. Friday: 1:30 p.m.-3:00 p.m.听

          2. Bailey:

             1. Tuesday: Before 11:30 am, after 4 pm

             2. Wednesday: After 7 pm

             3. Thursday: Before 11 am, after 4 pm

          3. Maya:

             1. I鈥檒l text you- I鈥檓 in nyc the rest of the week so probably have to be next week

          4. Jemil:听

          5. Ornella:

             1. Monday: 3pm-5pm

             2. Tuesday: 3pm-5pm

             3. Wednesday: 3pm-5pm

             4. Thursday: 9am-11am

             5. Friday: 5pm-8pm

       2. Quarterly report

       3. Talk to PC about possible Elijah McClain collaboration

9. Adjourn

   1. 9:26 PM